25 Best Cold Recruiting Email Template for Recruiters in 2022

August 24, 2022

Looking For cold recruiting email template for recruiters? Read all along to know the details.

Cold email outreach can be a frightening experience at best and completely wasted of time. A great way to go about it would be by using recruiting templates which will help you with both candidates as well as clients, while also keeping your focus on the goals that matter most in this business-intensive world we live in today!

You might want your cold email campaigns to be as warm and personal as possible, so we've put together a range of templates for referrals or reconnecting with old clients. There's an introduction letter designed specifically by recruiters who have seen success using these strategies in the past - it'll help set expectations from both sides! You can even draft out different messages based on what type-of person they're looking forward too.

A short note one what we’ll cover in this post:

25 Best Cold Recruiting-Email-Template-for-Recruiters
Photographer: Prakasit Khuansuwan

Basic Framework For Cold Recruiting Email Templates

In response to the growing number of job seekers, recruiters have been implementing “quality over quantity” email outreach methods that are well researched and personalized for each recipient. One easy method is AIDA model which stands for Attention, Interests/ Background, Desire and Action .

AIDA Model

AIDA is the full proof method you need to use. It is the perfect framework to grab clients attention and engage them in a conversation.

1. Attention: Get your reader’s attention with proper subject line and email opening line.

2. Interest: Next, relate to their interests to hook them up. You can do this by offering some data or social proof that supports your opening statement

3. Desire: Then, show how they will get benefit from your offer arousing desire. Tell them about the benefits you are offering and the importance of it in business.

4. Action: Finally ask them to click a link, reply back, or purchase the service. The end goal is to secure a response. This means a clear call to action.

Example:

Subject: Is remote work right for you?

Hello [Prospect Name], (Attention)

I have a formula that can bring [company] its next 100 best leads. (Interesting)

I recently used this technique to help my former client [SaaS company/competitor] almost nearly triple their monthly run rate. (Desire)

[First name], let's catch up a quick 10-minute call so I can share the idea with you. Let me know when works best for you? (Action)

Regards,

[Your_Signature]

How To Write Cold Recruiting Email?

Cold recruiting emails are a great way to reach out to potential candidates who may not be actively looking for a job. However, it can be difficult to know how to write a cold recruiting email that will actually get a response. The key is to keep the message brief, professional, and engaging.

Here are some key points to include in your cold recruiting emails

Personalization

The key to getting your recruitment templates opened and clicked on is personalizing them. A study found that 26% more often than not, people will open an email with a personalized subject line (Tidio, 2020) – so why don’t you use one for each new candidate?

Personalization email reflects your efforts on searching more info about the person. This helps your get noticed and increases your email open rate.

Subject Line

You might be thinking that your subject line doesn't get enough credit. But, 64% of emails recipients make a decision to open an email based on subject lines (Barilliance, 2021)! That's why you should focus more on the email subject line.

You need to provide key details in your subject lines so people know what kind message awaits them on opening up any given envelope! A good strategy would involve running A/B tests - which means testing two different approaches side-by-side. This helps you detect which email got more open rate and what you next step should be.

Short and to the point

According to studies, emails with 75-100 words have the greatest response rate. You might wish to provide a lot of information in your cold recruiting emails, but recipients may not have the time to read everything.

The solution is straightforward. Make short, descriptive, and action-oriented text. Give your prospects with useful information that is connected to their interests. Avoid using jargon or buzzwords, and keep your email language simple so that your offer may be seen immediately.

Although this is the case, it doesn't imply that your recruiting email template should be bland or unoriginal. It's all about communicating your product and its benefits to your audience in a way that they can understand. That's what will encourage them to act.

Highly-focused CTA

The best way to end a cold recruiting email is with a highly focused call to action. This means that you should clearly state what you want the recipient to do, and why they should do it. For example, you might say something like "I would love to discuss your experience in XYZ field. Would you be available for a quick call next week?" By being clear and concise, you'll increase the chances that the recipient will take the action you desire.

But after all the efforts, still there is a chance your email might not reach your targeted audience's inbox. It might land in their junk folder. So to assure your email lands in your audience's inbox, you need to warm up your email address by Warmbase and increase your deliverability.

25 Best Cold Recruiting Email Template for Recruiters

Here are 25 best cold recruiting email template for recruiters. Each template is designed to grab the recipient's attention and encourage them to learn more about your opportunity. So whether you're looking for your next great hire or just trying to build up your pipeline, these templates will help you get the job done.

1. Recruiting a Vlogger

Subject: Looking For a Vlogger.

Hi FIRST_NAME,

With the holiday season just around the corner, many companies are starting to ramp up their recruiting efforts. If you are looking for a new opportunity in the New Year, we may have something that is of interest to you.

Company Name is looking for a vlogger to produce creative and engaging video content that will help us attract top talent. This is a freelance position with potential for full-time work down the road.

If you are interested in learning more about this opportunity, please let me know and I would be happy to provide additional details. Thanks for your time!

Regards,

YOUR_NAME
DESIGNATION, COMPANY

2. Reach out based on their work

Subject: Would You Be Interested To Join?

Hi FIRST_NAME,

I am reaching out to you on behalf of COMPANY_NAME. We are looking for a talented Ruby developer to join our team.

Our company is passionate about building great software and we are committed to providing a great working environment for our team members. Moreover, our development process is based on the latest agile methodology and we use the latest tools and technologies.

If you are interested in hearing more about this opportunity, please let me know and I will be happy to provide you with additional information.

Best,

YOUR_NAME
DESIGNATION, COMPANY

3. Offer Them Opportunity

Subject: Open for Software Developer

Hi FIRST_NAME,

If you are looking for a new opportunity as a Software Developer, I have some good news for you!

I am currently working with a company that is looking for a Software Developer just like you. The company is growing rapidly and they are looking for talented individuals to help them grow even more.

The best part is that the company is open to candidates who are not currently located in the area. In fact, they would be willing to pay for your relocation expenses if you are selected for the position.

Would you be interested in learning more about this opportunity? I can set up a call with the hiring manager so you can ask them any questions that you have.

Regards,

YOUR_NAME
DESIGNATION, COMPANY

4. Reach Out For Project

Subject: Web Designing Project

Hi FIRST_NAME

I hope you are doing well. Our company is looking for a web designer to help us with a project we have coming up. I found your website and thought you would be perfect for the job.

I'm not sure if you are currently looking for new opportunities, but if you are interested, please email me at YOUR_EMAIL and I can send you more information about the project and how to apply.

Thanks,

YOUR_NAME
DESIGNATION, COMPANY

5. Sales Emails

Subject: Great Job with Gifs!

Hi FIRST_NAME,

I read your blog about how to create more engaging sales emails. And think that using GIFs and other visual elements is a great idea. I've been using GIFs in my emails, and the response has been great.

However, I am looking for people like you to help our client. They need someone who can sell their product in a way that makes people want to buy it. We think you can do this! Would you be interested in talking with me for 15 minutes this week?

Best Regards,

YOUR_NAME
DESIGNATION, COMPANY

6. Reach Out As A Mutual Connection

Subject: Introducing a common bond

Hello FIRST_NAME,

One of my friends told me that you would be a good person to hire for a Content Manager job.

I'm from [Company Name] and you'll be glad to know they've been dubbed one of the industry's fastest-growing firms, and this position will play a crucial role in their client acquisition and retention efforts. Furthermore, they're searching for someone who is committed to consumer happiness and can help contribute to the Community Operations Department's continued success.

Please let me know if you'd be interested in learning more about the position and firm.

Thank you for your time.

Regards,

YOUR_NAME
DESIGNATION, COMPANY

7. Reach Out On Recommendation

Subject: You were suggested to me by a friend.

Hi FIRST_NAME,

I hope you are well!

To be honest, it's not every day that we come across a graphic designer with all of these qualifications who is looking for work. As it turns out, your connections at {Company Name} have some fantastic things to say about you and your work, which is why we were delighted to hear from them. With customers like PayPal, Instagram, and others in the finest of technology, we are a leading design-focused headhunting firm in New York City.

We are looking for bright individuals with a passion for supporting students, who want to join our growing diverse team. You've received a lot of praise, and we are ecstatic with your job at <candidate company name>. In addition, we'd like to discuss your career aspirations on the phone.

Please feel free to contact me at any time. I'll be waiting to hear from you.

Regards,

YOUR_NAME
DESIGNATION, COMPANY

8. Recruiting A High Profiled Developer

Subject: Job opportunity as a back-end developer in [Company_Name]

Hello FIRST_NAME,

I've been looking for a highly professional Laravel developer and found your Stackoverflow/Github profile. I'm very impressed with your work at <previous Company_Name>. I am currently working with a great B2C startup in NYC to help them expand their engineering team.

To start, I'd like to emphasize that I think you'd be a fantastic match. Would you be interested in speaking with me about the open position this week for a quick conversation? Let me know your decision.

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

9. Discuss Candidates Expertise

Subject: Looking for a job?

Hi FIRST_NAME,

You probably receive this a lot, but your background grabbed my attention. I'm a recruiter at {your company name}. I'm writing to you because I believe that with your experience in X, you'd be an excellent match for one of our client's open positions for {position_name}.

Let me know when you are available to discuss further.

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

10. Reach Out With Job Details

Subject: A JavaScript Developer needed at Company_Name

Hi FIRST_NAME,

I'm recruiting for a talent acquisition role at {recruiting agency name}. Our client's technology team is searching for a Backend Engineer with a focus on attention to detail and understanding of user-interactive technologies. I believe you meet the requirements after studying your social media profile.

Your experience with <company_name> suggests skills that you can bring to the table. Furthermore, your command of front-end technologies like JavaScript and HTML gives you the technological breadth we require for this position. I believe this would be an excellent opportunity for you to work on the forefront of innovation in our fast-paced start-up climate!

Your role:

- Build, extend and maintain new and existing battery simulation features and functionality

- Interpret requirements in order to design, implement and test new features in the theme of battery simulation methods. Produce design documents and prototypes to communicate ideas with the team and to stakeholders.

- Maintain features and provide bug fixes in existing software products.

- Analyze and implement refactoring of software to adapt to future-looking, user-oriented technologies.

Do you want to talk about this opportunity further over a quick phone this week?

Let me know what you think!

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

11. Recruiting A Machine Learning Engineer

Subject: Hiring Machine Learning Engineers

Hi FIRST_NAME,

I work with top-tier software firms and help them build world-class engineering teams. I'm a seasoned software engineer recruiting specialist based in your city.

I am interested in learning more about your background and work at {company_name} in Machine Learning. My preferences are knowledgeable ML experts who are enthusiastic about working at the interface of scientific research and software engineering. Thus, with your abilities, I believe you will be an excellent match for a few of our client's open positions.

Let's talk more if this interests you. Please let me know if you have a few minutes next Monday.

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

12. Reach Out On Mutual Interest

Subject: Join our team

Hey FIRST_NAME,

I noticed that you are a Chelsi lover based on your Twitter updates, so I decided to get in touch with you here.

Since we have a common interest, I find it would be a great match to work together.

I read your profile and saw some of your work on the dribble. It's really good. I know you've only been at {current_company_name} for 6 months, but I wanted to reach out to you anyway.

We are searching for someone to take on a key leadership position with our customer's design department. Would you be ready to talk about this for a second?

Let me know your thoughts!

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

13. Reaching Out To An Old Candidate

Subject: Is it now a good time to take on a new responsibility??

Hi FIRST_NAME!

It's been more than three months since I last spoke to you about our clients' available roles for Marketing.

I'm really eager to connect with you and find out whether there's a good fit for you. I certainly hope that my timing has improved since my previous email, after looking at your portfolio and seeing what you've been up to since then.

What are your thoughts on this? Do you want to look at some of our available possibilities? You'll learn about some fantastic job possibilities at some of the country's top businesses, or you may be taking the first step toward your next adventure.

Kind regards,

YOUR_NAME
DESIGNATION, COMPANY

14. Reach Out On Reference

Subject: I’m a Mutual Friend of [Mutual_Connection].

Hi FIRST_NAME,

[Mutual connection name] told me that I should get in touch with you.

I recently helped a company that is similar to yours hire for a position like the one you are hiring for. The reason I'm getting in touch to see if you would be willing to have a quick discussion with me so that I can offer you the same service.
I am available at different times, so let me know what time works for you.

Regards,

YOUR_NAME
DESIGNATION, COMPANY

15. Share About Your Agency

Subject: Job Opportunity

Hi FIRST_NAME,

Ive' noticed that you're seeking for a new career opportunity with Frontend Developer.

We have a lot of experience working with software companies that sell products to other businesses. Some of our clients are Company A, Company B, Company C, etc.

We're a team of former salespeople who understand B2B software sales and have the network and experience to spot the top 10% candidates and bring them home.
If you're still searching for a fantastic job in your area, I'd be delighted to speak with you and get a better sense of your priorities. Does Monday morning convenient for you to hop on a call? Do let me know.

Cheers,

YOUR_NAME
DESIGNATION, COMPANY

16. Business Development Email

Subject: Great Job Opportunity.

Hi FIRST_NAME,

It appears that prospect-company-name has had a tremendous development in recent quarters.

We work with clients of all sizes, from Fortune 500 to small businesses. As a Sales Recruiting Agency, we specialize in finding high-quality sales talent for B2B organizations. Also we've recently placed excellent sales executives at companies like Salesforce and Oracle.

We have a proven track record of identifying top sales potential and achieving 98 percent quota fulfillment in their first year.

In a word, I'm ready to contact you to learn more about your recruiting strategy for the next quarter and see if we can assist you in growing your A-team. Please let me know if you'd be interested in a short talk with me.

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

17. Reach Out On Client’s Open Roles

Subject: We are available for you

Hi FIRST_NAME,

I noticed that you're searching for a position in the City (city name)

We have been working in this industry for 8 years and we have a lot of experience. We are very good at what we do and last quarter we were able to help place top salespeople at companies you name it.

Almost all of the people we place hit their quota and stay with you for an average of 3 years, which is longer than the average in the industry.

I'd want to chat with you about how we may assist you in achieving your sales and recruiting goals.

Let me know your available date for a quick talk.

Regards,

YOUR_NAME
DESIGNATION, COMPANY

18. Reach Out In A Specific Area

Subject: Looking to work in [Area_name]?

Hi FIRST_NAME,

I noticed that you're seeking a job in the following location [location_name]

We are a sales recruitment firm based in your city. We assist excellent B2B software businesses in building world-class sales teams.

In the fourth quarter, our placements have generated more than $10 million in revenue from a variety of growth-stage SaaS firms. I am certain that we can assist prospect-company-name in achieving the same results.

Please let me know if you're seeking to fill any of your open positions with top-notch professionals. Within a week, we can send you three highly qualified and background-checked applicants.

Let me know if you'd be willing to discuss your hiring plans for the third quarter. Tomorrow appears to be fairly free on my calendar.

Thanks,

YOUR_NAME
DESIGNATION, COMPANY

19. Interview Invitation Email

Subject: Interview Availability at [Company_Name]

Hi FIRST_NAME,

Thank you for submitting your application for the position of [Job Title] at [Company Name]. We look forward to continuing the interview process after reviewing your application.

Moreover, We'd want to set up a [Interview Format] with [Interviewer], [Interviewer Job Title] of [Company Name]. The interview will last between 1 and 2 hours, depending on the interviewer.

Are you free on [Day, Date] at [Time, Time Zone]?

Please respond immediately to this email and let me know if you are available at that hour.

Best,

YOUR_NAME
DESIGNATION, COMPANY

20. Outreach Reviewing Company Success

Subject: Interview Availability at [Company_Name]

Hi FIRST_NAME,

I noticed you've had a position open for a few weeks.

We've assisted other companies like yours in the past and I'm contacting to see if we can help you fill your open positions.

Additionally, AI has 3 prospects that match your job description. Would you be willing to chat this week about our services and see how we may assist?
Please let me know a time that is convenient for you, and I will set up a call for you.

Regards,

YOUR_NAME
DESIGNATION, COMPANY

21. Sales Follow-Up Email

Subject: Are You Open To Videography?

Hi FIRST_NAME,

I understand you are busy, so I'll keep this brief.

I noticed that you still have an opening for Videography position at <company_name>. We just sent you an email with several of our great applicants that match the description. Thus I'd want to talk to you about how we might assist you in filling your current openings.

We collaborate with prominent B2B software businesses in <city name> and have assisted them in recruiting top talent.

May I ask if you'd be available for a short conversation on Monday morning?

Kind Regards,

YOUR_NAME
DESIGNATION, COMPANY

22. Follow UpFollow-Up Email

Hi FIRST_NAME,

I emailed you last week, but I can't imagine how busy you must be. I'd still want to talk to you about available senior engineering jobs. Are you available for a 15-minute conversation this week?

Kind regards,

YOUR_NAME
DESIGNATION, COMPANY

23. Second Call

Hi FIRST_NAME

I'm following up one last time if you missed my previous email.

We have successfully placed more than a million dollars in revenue across multiple B2B software companies. Are you interested in learning how we can help <prospect-company-name> achieve this same success?

Please respond if you want to join and we'll set up a short discussion right away.

Kind regards,

YOUR_NAME
DESIGNATION, COMPANY

24. Last Call

Hello FIRST_NAME,

I wanted to send you one more email as the last call.

We're searching for a talented tech professional to join our team at an amazing firm. And we'd be delighted to talk with you about it if you're interested in learning more!

If you would like to learn more about the position, click the reply button. And I'm certain it will be a wonderful stage in your career.

Thanks,

YOUR_NAME
DESIGNATION, COMPANY

25. Selection Email

Hi FIRST_NAME,

Thank you for taking the time to speak with our team about the [Job Title] position.

Your [Experience/Expertise] impressed the interviewer. We think you'll be a great fit for the position and a wonderful addition to our expanding [Department Team] at [Company Name].

We'll be conducting interviews this week, and we'll get in touch with you as soon as possible.

Thank you for taking the time to speak with me, [Your_Name]. It was a pleasure to get to know you better!

Best,

YOUR_NAME
DESIGNATION, COMPANY

Ending

That’s it! We’ve gone through 25 cold recruiting email template for recruiters that you can start using right away. Remember, the key to a successful cold recruitment campaign is personalization and relevance. Make sure your emails are tailored to the individual recipient and their needs, and you should see an increase in response rates.

And warming up email assures your email will land in your prospects inbox directly instead of their spam folder. Once your email address is warmed up by Warmbase, you are ready to send emails and get candidates recruited right away. Happy recruiting!

Jessica is a professional writer who has been working in the field for three years. She predominately works as a ghostwriter and takes great pride in helping other people share their stories. Jessica loves to read, and her favorite genre is science fiction. She also enjoys spending time with her husband and dog, both of whom are the light of her life.
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