6 Best Cold Email Templates For Job

Nurul Islam Anik
April 10, 2022

Sending cold emails to potential employers is an effective way of communication. Through the cold emails, the employers get to know your initiatives. And then, the employer representatives evaluate your strength and interest. And cold email templates for job will guide you better in your working journey.

But, to get success through cold emails, you should follow a few techniques. We will discuss the development of a cold-email structure to get a job in this article. In addition, we will show you the best cold email templates for job. Let's see how to grab the opportunities to achieve success.

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What To Consider Writing Cold Emails For A Job?

Before starting to wonder what are the best cold email templates for job are, it is better to know the format. Sending cold emails to get a job is not a hard task but you should make a plan to get a positive response. Remember, the recipients give a short time with whom they have no previous connection. So, you should write something special to get quick attention.

Accordingly, you should send a cold email for a job to the right person in the organization. Besides, you should warm up your email ID to establish email authenticity. The Warmbase is such a kind of tool to increase email deliverability. To learn more, you can read the article: How To Improve Email Deliverability For Your Business.

However, in this part of this blog, we will present you with a few tips. These will inform how to cold email someone for a job. Especially, when you are seeking a job, you should follow the points to seek attention from employers quickly. Here are points you should consider to writing cold emails for a job -

Identify the Actual Person to Send Emails

While sending cold emails for a job, identify the actual contact person. If you do not know to whom you are sending emails, you can not explain your specialties. So, collect the person's name, designation, department, and so on to present your capabilities.

You can search for the information on the website of the organization. Also, you can search for them on social media like LinkedIn, Twitter, and other accounts.

Prepare a Convincing Subject Line

According to Harvard Business Review, professionals get 120 emails per day. To check the emails they need to spend 28% of the time from their full day of work. On average, professionals open 15 emails per day to read and reply to them.

That means a professional recipient gets a crowded email inbox. Thus, you should prepare a subject line with convincing words to get attention. Otherwise, the recipients may not read your emails instead of reaching their inboxes.

Start with an Appropriate Greeting

While finishing the subject line, prepare to start email writing with a greeting. Typically starting with “Dear Sir/Madam” or “To Whom It May Concern” can not generate an effective response. Thus, you should start with a salutation like “Dear Mr./Ms. X”, “Dear X Hiring Team”, or “Dear X Manager”, etc.

When you do not know the name, search it on the companies’ websites. If there is no name on the website, search with an email ID on social media. In this way, you can get the appropriate name to start your email.

Highlight Yourself with Short and Simple Words

So far you have understood how crowded the professionals' inbox is! In that circumstance, you should keep your email content short and simple. But, you have to tell them who you are and why you are sending emails.

Moreover, focus on the skills and qualifications that you want to deliver to the employers. Tell your specialties in bullet form that make you more exceptional than others. Also, you can inform the source, where you have got the job posting information.

Conclude with a Straightforward Statement

To conclude, you can use “Best wishes” and “Best regards”. These are the simplest way of emailing a conclusion. Besides, you can write “Kind regards” or “Warmest regards” to create a friendly tone. The most common words are “Best regards” which job seekers use frequently.

Using “sincerely yours”, “Truly yours” or only “Sincerely” are the oldest ways of sending emails. Thus, try to avoid these words when you are seeking jobs. Moreover, you should not forget to provide your name and contact number. Some of the job seekers include your available time too.

Proofread after Completing the Draft

Proofreading several times before sending a professional email is a must. To err is a human, and you will find many to change in your email draft. Additionally, an email is a way of generating an impression of the employers to job seekers. So, revise as much as possible before sending emails to the employers.

Choose a Convenient Time to Send Emails

You should send emails on an appropriate day of the week. The first day and last day of a week are not convenient to send emails. To get a quick response you should send emails from Tuesday to Thursday (Source: worldstream.com).

While considering the time of sending job emails, we prefer the middle of the morning. Early morning and late-night are the poor times to send any professional emails. In addition, sending emails in the second half of the day is not a good choice either.

6 Best Cold Email Templates for Job

In this section we have included the 6 best cold email templates for job. This information will guide you more. You can follow them as per your circumstances like job query, follow up, thank you email, and so on. So, have a look at the formats below:

1. Inquiring about Job Opportunities

In this format of cold email, you need to inquire about a vacancy. If you find a job circular on any website, you can ask the representative about the position. To ask the employer, you should know their contact information. Then you can mention your name, educational background, and experience to inquire about the job opportunity. The email format will be -

Dear Mr./Ms. FIRST_NAME,

My name is YOUR_NAME. I am currently researching a position in the field of [Your Field].

For a long time, I have admired your company’s outstanding work, I am writing to inquire about career opportunities at your company.

[Describe your educational background, qualification, experience, etc]

For your convenience, I have attached my CV and cover letter.

[Insert your contact number, LinkedIn profile link, or other social media account link]

Thank you in advance for your kind consideration. I am looking forward to hearing from you.

Kind regards,

2. Follow-up after Sending First Email

To send a follow-up email to the employers, you must send a previous email. Then you can send another email to understand the employers' consideration regarding you. After sending the first email, you should wait 3 to 4 days. Most of the job seekers wait at least a week to send follow-up emails.

Dear Mr./Ms. FIRST_NAME,

I want to follow up with you regarding the email for the position of [Your Field] I sent last week. I would like to know whether it is possible to review my application.

I know that you are passing a busy time at your work, but I want to have a touch [Company name] is my first choice employer. And I am eagerly waiting to become a part of your team.

Please let me know when you are available for a short discussion. I would like to be pleased if you email me or contact me on [Your Contact Number].

Thank you again for your kind consideration. I am looking forward to your kind response.

Kind regards,

3. Research-based Emails to Get a Job

Research-based cold emailing is another effective way to get jobs. In this way of cold emailing, you should research the company first. Then, you need to research the projects where you want to get the job. After well-researching, you need to share with the job recruiter how they will benefit from you. So, have a look at the template -

Dear Mr./Ms. FIRST_NAME,

I have just seen your advertisement published in the [Source Name] for the role of [Position Name].

This position is something I am passionate about and interested in doing. Instead of sending a cover letter with a resume, I rather decide to [Share Why You Would Be A Great Candidate].

I would like to schedule a time to discuss further details for the role. I am looking forward to your kind response.

Best wishes,

4. Tapping Professional Network through Cold Email

This is another strategy to seek job opportunities by communicating physically. Moreover, this is a way of warming up your email to establish authenticity. For tapping professional networks, you can collect email IDs from LinkedIn profiles. Then you can ask them to meet face to face when they are free. The format should follow the below -

Dear Mr./Ms. FIRST_NAME,

Hopefully, you are doing well. It has been a long year at [Company Name].

But, it is high time to move on to new challenges. You are active in the field, and you know the insights regarding opportunities. It would be great to hear the latest affairs from you.

Would you be available to meet up after office hours for this week? I will give you a knock if I have not heard from you.

Best wishes,

5. Sending Cold Emails for an Informational Interview

To seek job opportunities, you can communicate with your seniors from your graduate school. If you find them in a potential company, you can meet them to share your present status. Besides, you can share with them your future plan regarding professional fields. You can follow the next email format -

Dear Mr./Ms. FIRST_NAME,

This is [Your Name] I have graduated from [Your School] in [Year]. I know you are a few years ahead of me. At present, I am working in [Company Name] as a [Your Position]

I would like to pick your advice for a few minutes. I am interested in moving into the [Industry Name] where you have established your capabilities.

Would you be open to meeting up next week? I, of course, work around your available time and consideration.

Thank you.

Kind regards,

6. Thank-you Email After Initial Response

Sending a quality cold email to the recruiter is not the end. If they respond to your email, you should be thankful to them. Besides, you should tell them that you are ready to join them. The thank-you email format would be like this -

Hello Mr./Ms. FIRST_NAME,

I just wanted to say thank you for your conversation today. I have enjoyed the [Topic] that you want to assign me for the role of [Position].

Thank you again for your kind consideration. I am looking forward to hearing from you soon.

Best wishes,

Frequently Asked Questions

How Do You Write A Cold Email For A Job?

A cold email is a professional way of communicating with a person whom you have never met. To write these kinds of emails you should consider -

  • Short and simple words
  • Attractive subject line
  • Introduction with greetings
  • Conclusion with thanking
  • Sharing contact number
  • Proofreading
  • Send an email at an appropriate time
  • Warm-up email address

Should I attach my resume to a cold email?

Using over words is not good for cold emails. So, you should attach your resume with a cover letter to a cold email. If you are sending emails for informational interviews, you may not send your resume and cover letter.

How to warm up an email account before sending a cold email?

To warm up your email, you need to authenticate your email. If you want to warm up your email manually, you need a long time. But, you can warm up your email automatically by using email warm-up tools like Warmbase to establish authenticity.


Without professional content, you can not get jobs through emails. Thus, you have to maintain a structure where you provide your information in a decent manner. Similarly, you should send emails to the appropriate person to get jobs.

In the end, establishing email authenticity is a must to reach employers directly. To establish email authenticity, you should warm up your email domain. In this blog, we have shared a cold email templates for Job.

You can learn from this article about the techniques to write emails to get jobs. You should Sign Up to warm up your email to reach potential employers' inboxes.

A passionate Creative Strategist with 10+ years of experience in developing organic content strategies for financial sector businesses; skilled in animation, visualization, writing to build, manage, execute growing brand identity, and maximize productivity.
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