10 Best Cold Email Template For Internship

May 27, 2022

If you want to complete an internship in a prominent company, you must communicate with them first. To communicate with the employer, cold emailing can be an effective technique. Thus, our arrangement is to share with you the best cold email template for internship.

These templates will help you to prepare a professional email draft. But, in the first stage, you just need to consider a few basic things. Preparing an appropriate contact list, warm-up email address, and own email templates is a must before starting a cold email campaign for an internship.

Here, we will discuss how to prepare email templates for internships. Also, we will share the detailed format of the 10 best cold email template for internship. Let’s start the further discussion.

Cold-Email-Template-For-Internship

How to Cold Email for an Internship?

Cold emailing is a strategy you can use to reach out to potential employers without any prior contact. It can be an effective way to get your foot in the door, especially if you're looking for an internship. When crafting a cold email, it's important to be clear and concise.

But, it's important to make sure your email is well-written and professional in order to make a good impression. Here's a Cold Email Template For Internship that you can use as a guide:

Subject Line: Interested in Interning at [Company Name]

Hello [Company Name],

My name is [Your Name] and I am interested in interning at your company. I am currently a student at [Your School] and will be graduating in [Year]. I am passionate about [Your Passion], and I believe that an internship at your company would be the perfect opportunity for me to learn and grow.

Please let me know if you have any openings for interns. I would be grateful for any opportunity to learn and contribute at your company. Thank you for your time, and I look forward to hearing from you soon.

Before sending out cold emails, you need to warm up your email address. If you don't do that, your recruiters might not get your email as it might land in their spam folder, which is not a good place to be. So what Warmbase does is, it warms up your email address properly to increase your email deliverability and impression. Thus landing your first email in any of your recruiters inbox directly. Sign up now and try it out!

10 Best Cold Email Template For Internship

Sending cold emails is one of the most effective ways to get your dream job. To find your desired success, you can join the companies for internships. But, you need to increase your email reply success rate. And also, you need to develop your professional contact and connections.

Here, we have shared a few techniques to develop a cold email structure. You can follow these tips to prepare an email draft to seek internship opportunities. Let’s know how to cold email for an internship -

1. Write a Proper Subject line

The subject line of an email is the first impression of an email. So, you should write eye-catching words in your email subject line. Thus, try to write a subject line, from which a recruiter can get the whole purpose of your email. Here is an example to write the subject line for an internship cold email to recruiter -

SUBJECT: [Firm Name] – [Time Period] Internship for [University Name] [Student / Graduate]

Then you can start with a greeting and follow the template -

Dear X Hiring Team

I just came to follow up on the email below and know if you had a few minutes to speak about [Describe in brief that opportunity you are seeking].

I would greatly appreciate the chance for an internship in your company with you.

Kind regards,

[Your Name]

[Your contact number]

You can customize your subject line as per company requirements too. But remember, you should prepare a meaningful subject line to communicate with the recipients. Thus, a proper subject line can reduce spam possibilities.

2. Start with Appropriate Greetings

Typically starting with “Dear Sir/Madam” or “To Whom It May Concern” does not create a great impression for seeking an internship. Thus, you should start with a salutation by using the recipients' names. Or you can greet the line manager, HR team, recruiter, etc. You can follow the initial greeting format below -

Mr. / Ms. [Name],
Dear Mr. / Ms. [Name],
Dear X Hiring Team,
or Dear X Manager, etc.

The template will be like the below -

SUBJECT: Internship for [University Name] [Student / Graduate] in [Firm Name]

Dear Mr. / Ms. [Name],

Thank you again for your valuable time speaking with me about an internship in your [Firm Name].

I understand that [Firm Name] does not offer formal internships to students. But I am grateful for the chance and look forward to hearing from your team soon.

Kind regards,

[Your Name]

[Your contact number]

3. Prepare a Short and Simple Email Body

To write a professional cold email you should write simple words with a short para. In the writing, you can tell about your background, experience, and others that make you fit for the internship. Leaving a single question is another effective way to get a response for an internship.

After showing greetings, you can follow this template for the email body -

SUBJECT: Internship for [University Name] [Student / Graduate] [Time Period] 

Dear Mr. / Ms. [Name],

I am a recent graduate student of [University Name] with a degree in [Degree Name]. And have also completed coursework in [Completed course name].

I'm especially interested in your firm because of your focus on [Industry type]. And also, [Describe your personal or professional networks that relate to the company's business nature]

Furthermore, I want to learn more about your firm and the possibility of completing a [number of days/month/year] internship in your company.

With regards,

[Your Name]

[Your contact number]

4. Closing with a Straight Statement

To conclude your internship-seeking email, you can use ‘Best wishes” and “Best regards”. These are the simplest way to conclude other professional emails too. Besides, you can write “Kind regards” or “Warmest regards” to create a friendly tone.

The most common words are “Best regards” which job seekers use frequently. You can follow this format to end up your email proposal for the internship -

SUBJECT: [Organization Name] – Internship for [Time Period]

Dear X Manager,

I just came to follow up on the email below and know if you had a few minutes to speak about [Describe in brief that opportunity you are seeking].

I would greatly appreciate the chance for an internship in your company with you.

Best regards,

[Your Name]

[Your contact number]

5. Prepare a Follow-up Email

After the first cold emailing for internship, you may need to wait for a week. If you do not get any reply within a week, you should prepare to send a follow-up email. The email must be short and simple with a good manner tone like -

SUBJECT: RE: [Insert the original subject line that you wrote in the first cold email]

Dear Mr. / Ms. [Name],

I just came to follow up on the email below and know if you had a few minutes to speak about [Describe in brief that opportunity you are seeking].

I would greatly appreciate the chance for an internship in your company with you.

Kind regards,

[Your Name]

[Your contact number]

6. Prepare to Follow up Email after First Call

If you get a response from the first cold email and first follow-up email, you are on the right track. If the recipients talk with you over the phone, prepare another email immediately. Through this email, you can thank them in this way -

SUBJECT: RE: [Insert the original subject line + Thanking words]

Dear Mr. / Ms. [Name],

Thank you again for your valuable time speaking with me about an internship in your [Firm Name].

I understand that [Firm Name] does not offer formal internships to students. But I am grateful for the chance and look forward to hearing from your team soon.

Kind regards,

[Your Name]

[Your contact number]

7. Personalize your Cold Email

Personalizing a cold email is another effective way to get an internship response. In this type of email, you need to create a tone with recipients. The tone will be as follows -

Subject: Internship for [University Name] [Student / Graduate] in [Firm Name]

Hello Mr. / Ms. [Name],

I am [Your name], wanted to see if you’re open to an unpaid internship in your team at [Company name].

I have completed [Insert your experience], and would be able to work full-time for [number of days or months] this year. During this time, I could complete [insert what you can do] for [Company name. Hopefully, this would bring a fruitful result for your team.

Kind regards,

[Your Name]

[Your contact number]

8. Customized Template Based on Comments

You may need to customize it as per the comments on social media. In this format, you should keep your message shorter than in previous emails. With the customization, you can approach the person by writing the format below -

Hello Mr. / Ms. [Name],

I came across the post you have shared on [Social media name]. I have seen that you have shared [Insert the topic and the URL that the person shared on social media].

Insert your other queries]

Kind regards,

[Your Name]

[Your contact number]

9. Template for Social Media Communication

Social media is another growing platform to seek jobs or internships. Especially LinkedIn is one of the best for both social networking and job opportunities. To communicate with the recruiters, you should follow a different template rather than an email format -

Hello,

I am [Name], a passionate [ Tell about your specialization] and wanted to see an unpaid [Department name] intern. I have completed [Share your experience]

Hopefully, this would bring an effective result for you. Let me know when you may have a cup of coffee. Also, let me know your email address where I can follow up!

Regards,

[Your Name]

[Your email address]

10. Prepare Best Cold Email for Internship

On the above points, we have shared how to prepare a high-end cold email for an internship. By combining all the points, you can prepare a professional internship email draft. Here we have shared the best cold email template for internship -

SUBJECT: [Firm Name] – [Time Period] Internship for [University Name] [Student / Graduate]

Hello Mr. / Ms. [Name],

I'm a fresh graduate student of [University Name] with a degree in [Degree Name]. And
have completed coursework in [Completed course name].

I am especially interested in your firm because of your focus on [Industry type]. And also, [Describe your personal or professional networks that relate to the company's business nature]

Furthermore, I want to learn more about your firm and the possibility of completing a [number of days/month/year] internship in your company.”

[Insert your other queries or leave a question]

Kind regards,

[Your Name]

[Your contact number]

Final Verdict

Sending cold email for job or internship is a path-breaking technique. Remember, there are a lot of opportunities to build up a potential career surrounding you. They will not come to you automatically. Also, they will not find you if you do not want to promote yourself.

However, we have shared the 10 Best cold email template for internship in this article. But you can send cold emails to promote your business or increase your sales. To pass junk filters, you need to establish your email authenticity. Sign up now, to achieve the highest success by sending authentic cold emails by Warmbase.

A passionate Creative Strategist with 10+ years of experience in developing organic content strategies for financial sector businesses; skilled in animation, visualization, writing to build, manage, execute growing brand identity, and maximize productivity.
Increase email deliverability with Warmbase and never land in your prospect's spam box again. 
Copyright @ 2022 - Warmbase.io
crossmenuarrow-right